Privacy Policy

Effective Date: November 19, 2025

Last Updated: November 19, 2025

Introduction

Physician Prompt Engineering ("we," "our," or "us") operates the website physicianpromptengineering.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website.

1. Information We Collect

1.1 Information Collected Automatically

When you visit our website, we automatically collect certain information about your device and usage patterns through Google Analytics, including:

• Browser type and version
• Operating system
• Pages you visit and time spent on each page
• Referring website addresses
• IP address (anonymized)
• General geographic location (country/city level)

1.2 Information You Provide

We do not require you to create an account or provide personal information to access most features of our website. However, if you choose to:

• Subscribe to our newsletter: We collect your email address through Email Octopus (third-party service)
• Contribute prompts via GitHub: Your GitHub username and any information you provide in contributions
• Contact us: Any information you choose to provide in communications

1.3 Local Storage

Some tools on our website (e.g., Prompt Manager, Course Progress Tracker, QI Project Tracker) store data locally in your browser using localStorage. This data:

• Never leaves your device
• Is not transmitted to our servers or any third parties
• Can be deleted at any time by clearing your browser data

2. How We Use Your Information

We use the information we collect to:

• Understand how visitors use our website and improve user experience
• Analyze website traffic and usage patterns
• Identify technical issues and optimize website performance
• Send newsletters (only if you explicitly subscribe)
• Respond to your inquiries and requests

3. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. Specifically:

Google Analytics

We use Google Analytics to collect anonymous usage statistics. Google Analytics uses cookies to track:

• Number of visitors and sessions
• Pages viewed and user interactions
• Traffic sources and referrers
• Device and browser information

You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

Managing Cookies

You can control cookies through your browser settings. However, disabling cookies may affect website functionality. Most browsers allow you to:

• View and delete cookies
• Block third-party cookies
• Block all cookies
• Delete all cookies when you close your browser

4. Third-Party Services

Our website integrates with the following third-party services, each with their own privacy policies:

• Google Analytics: Privacy Policy
• GitHub Pages: Hosting service - Privacy Policy
• Email Octopus: Newsletter platform - Privacy Policy
• YouTube: Video embeds (privacy-enhanced mode) - Privacy Policy

5. Data Security

We implement reasonable security measures to protect information transmitted through our website. However:

• No method of transmission over the Internet is 100% secure
• We cannot guarantee absolute security of your information
• You transmit information at your own risk

6. HIPAA Compliance and Protected Health Information

Our website:

• Does not collect or store patient health information
• Should not be used to transmit PHI in any form
• Is for educational and informational purposes only
• Should only be used with de-identified, synthetic, or example data

7. Children's Privacy

Our website is intended for healthcare professionals and is not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

8. Your Rights and Choices

You have the following rights regarding your information:

• Access: Request information about data we've collected about you
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your information (subject to legal obligations)
• Opt-out: Unsubscribe from newsletters or disable analytics via browser settings
• Data Portability: Request a copy of your data in a structured format

9. International Users

Our website is hosted in the United States. If you are accessing our website from outside the U.S., please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our service providers operate.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Updating the "Last Updated" date at the top of this page
• Posting a notice on our website homepage (for material changes)

Your continued use of the website after changes constitutes acceptance of the updated policy.

11. Contact Information

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

• GitHub: Open an issue
• Website: About page

12. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), our legal basis for processing your information includes:

• Legitimate Interest: To operate and improve our website
• Consent: When you subscribe to newsletters or accept cookies
• Legal Obligation: To comply with applicable laws